Guide to Implementing Access Control in Large Office Spaces

Guide to Implementing Access Control in Large Office Spaces

by Mike Boehm on February 27, 2024

Implementing a proximity card-based access control system in a large office space is one of the best business decisions a company can make. Not only will such an access control system help to secure company property, but it will also ensure the safety of its employees at the workplace. This article will help guide anyone who is planning to implement a proximity card-based access control system in their office space.  


Access Control  

The first step to implementing an access control system in your office space is to decide what you want your system to look like, as well as what you want it to protect. Most access control systems can help protect both your physical building and your intellectual data. One must also decide how extensive they want their equipment to be as well. For example, access control systems can implement security cameras, door locks, alarms, proximity cards, etc.  

Asking the questions of how your workplace is set up, where you work (as in healthcare, or a public school system), and what you need to secure will be crucial in making the decision of what access control system to use.  


Who Has Access? 

The next biggest step after deciding what best fits your business needs will be which users get access to certain parts of the facility. Most employees will be issued a proximity card which will be linked to their employee profile. Each company-issued proximity card will also be programmed with a security level unique to the employee’s job title. As such, it is necessary to consider which levels of access should be granted to certain employees.  

A common practice within companies is to have certain job roles automatically assigned with a pre-set access coding. For example, consider Dan the janitor who is given a proximity card upon his onboarding. Because Dan is set in the system as a Janitor, his proximity card will automatically have access to all the storage rooms, cleaning closets, bathrooms, and so on. Of course, Dan would not have access to the control room or other confidential areas in the organization, however.  



 In conclusion, in order to successfully implement an access control system in your office space, it will require premeditation on who you want to have associated with your system. After determining these steps, setting up a call with a proximity card supplier can be helpful to understand the costs and technical support for your system.